SA Health research offices contact details
PDF 126 KB
SA Health research offices contact details for all the SA Health Human Research Ethics Committee (HREC) Executive Officers and Research Governance Officers.
Research GEMS user guides
User guides contain step-by-step instructions to help users navigate the Research GEMS system. The user guides are for all users, and are separated into user groups: research applicants, research offices and other stakeholders.
If you have any queries please contact your local research office (PDF 212KB).
For guidance on the latest policies and governance procedures, visit the SA Health research ethics page.
For assistance with common questions, read the Research GEMS Frequently asked questions advice.
All users
General user guides
- Creating and managing a user account and system symbols (PDF 417KB)
- Updating a username and password (PDF 236KB)
- Status definitions and glossary (PDF 258KB)
Researcher user guides
Project registration
- Completing project registration (PDF 470KB)
- Sharing access to applications and projects (PDF 262KB)
- Withdrawing an application (PDF 203KB)
- Completing an ethics application (PDF 335KB)
- COVID-19 data collection — guidance (PDF 389KB)
Ethics: Application
- Submitting a new version of an application after an ineligible notification (PDF 340KB)
- Downloading a copy of your ethics application (PDF 219KB)
- Responding to a request for information (PDF 323KB)
Ethics: Post-approval (amendments, safety reports, progress reports)
- Completing and submitting an ethics amendment (PDF 310KB)
- Ethics amendment — responding to an information request (PDF 597KB)
- Submitting a progress report or final report (PDF 508KB)
- Submitting safety reports (PDF 315KB)
Governance: Application
- Creating a new site application (PDF 287KB)
- Resubmitting an ineligible application (PDF 946KB)
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Responding to a request for information (PDF 299KB)
- Submitting the site application and requesting Head of Department support (PDF 381KB)
- Head of Department not supported (PDF 322KB)
- SSA Part C — Department and services guide (PDF 519KB)
Governance: Post-approval (amendments, local safety reports, progress reports)
- Site amendment — completing and submitting (PDF 317KB)
- Site amendment — responding to a more information required request (PDF 226KB)
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Submitting a governance milestone (PDF 342KB)
- Submitting safety reports (PDF 315KB)
Research offices user guides
Setup
- Starting in Research GEMS (PDF 572 KB)
- Creating home page tiles (PDF 1.3MB)
- Processing migrated applications (PDF 1.7MB)
- Correcting outgoing correspondence (PDF 295KB)
Ethics officers
- Reviewing eligibility of an ethics application (PDF 389KB)
- Creating and managing a review (PDF 308KB)
- Creating and preparing HREC meetings (PDF 405KB)
- Managing HREC meetings and processing decisions (PDF 282KB)
- Requesting more information outside of the meeting process (PDF 294KB)
- Processing an ethics amendment (PDF 482KB)
- Processing progress reports (PDF 347KB)
Research governance officers
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Reviewing eligibility of a site specific assessment (PDF 368KB)
- Reviewing SSA applications and requesting information (PDF 435KB)
- Processing site amendments (PDF 325KB)
- Processing a governance milestone (PDF 347KB)
Heads of department user guides
- Authorising site specific assessment applications (PDF 312KB)
- Providing declarations of support to a site application (PDF381KB)