Vaccine storage

Vaccines MUST be stored between +2°C and +8°C. They can be destroyed if they are stored outside +2°C and +8°C or exposed to light.

Read the National Vaccine Storage Guidelines: Strive for 5 to ensure you understand the requirements for adequate vaccine management and storage.

Those responsible for vaccine ordering and receiving government funded vaccine deliveries must follow the processes outline below.

Receiving vaccine deliveries

If you are in a Refrigerated delivery area:

• Routine deliveries will be transported in a monitored refrigerated vehicle and therefore no temperature monitor will be enclosed in your package.
• On delivery of your vaccines, please review the enclosed documentation with the vaccines received in your order to check you have received the:
  • Correct number of vaccines
  • Correct brands of vaccines
  • Correct batches as listed on the delivery documentation.
    
• Once checked, ensure you place your order in your vaccine fridge immediately upon delivery, ensuring you separate and store any government funded vaccines separately from any privately purchased vaccines.
• Urgent deliveries may be distributed in an esky with the new TagAlert® monitor. Refer to the information sheet regarding TagAlert® monitors and instructions for use.

If you are in a non-refrigerated transport delivery area:

• Routine deliveries will be delivered in a CoolPac shipper, which will remain the property of SA Health VDC, with a TagAlert cold chain monitor enclosed.
• On delivery of your vaccines, please review the enclosed documentation with the vaccines received in your order to check you have received the:
  • Correct number of vaccines
  • Correct brands of vaccines
  • Correct batches as listed on the delivery documentation.
• Once checked, ensure you place your order in your vaccine fridge immediately upon delivery, ensuring you separate and store any government funded vaccines separately from any privately purchased vaccines.
• The shipper, along with the ice packs and inner packaging, will be taken away by the courier at the time of delivery.
• Refer to the information sheet regarding TagAlert® monitors and instructions for use.

All deliveries:

• Need to be accepted and signed for from the courier.
• If transported by esky/cooler, check the TagAlert® following the TagAlert® instructions.
• If the LCD displays an arrow to the X and a number 1, 2, 3 and/or 4, then an alarm has been triggered. Contact the Immunisation Section clinical team on 1300 232 272. 
• Review the vaccine delivery documentation and check against the vaccines received in your order as outlined above.
  
• Promptly transfer vaccines to a monitored vaccine fridge, DO NOT remove vaccines from their original packaging. 
• Ensure you separate government funded vaccines and privately purchased vaccines, so they do not get mixed up.
  
• Check expiry dates for new and existing stock and ensure vaccines with the shortest dates are placed at the front to be used first.
• Read and record fridge temperature.
• If you have questions about the order, or the order does not match the documentation, please contact the Vaccine Distribution Centre immediately on 7425 7132.
  

Responding to a cold chain breach

A 'cold chain breach' occurs when vaccines are stored outside of +2°C to +8°C. This excludes excursions up to +12°C, lasting no longer than 15 minutes.

1. Isolate vaccines and place a ‘DO NOT USE VACCINES’ sign on the fridge. Communicate this to all staff.
2. Keep vaccines stored between +2ºC and +8ºC. Do NOT discard any vaccines.
3. Contact SA Health's Immunisation Section on 1300 232 272 during business hours. Do not contact this number after hours or on public holidays as it is redirected to CDCB on call doctor. They are on call for urgent matters only.
4. Document all action taken on the back of the fridge temperature chart.

In the event of widespread power outages, complete and email the Cold Chain Breach Report-SA Health (PDF 484KB) when directed by the Immunisation Section.

Event of power failure

Activate your back up plan. Cold Chain Back-up Plan (PDF 178KB).

Also refer to the Summer Preparedness Checklist (PDF 190KB).

Vaccine storage self-audit

A vaccine storage self-audit must be carried out at least once every 12 months. Self-auditing is an important part of quality assurance and risk management processes.

A vaccine storage self-audit checklist is available in Appendix 2 of the National Vaccine Storage Guidelines: Strive for 5.

The SA Health Immunisation Section also conducts random vaccine storage audits.

Further information

For further information contact the Vaccine Distribution Centre on (08) 7425 7139.