You will require your manager’s approval to ensure you are able to attend the PD activity. Your application will be assessed for eligibility and approved or declined by AHP+PDRP against eligibility criteria outlined in the AHP+PDRP Framework (PDF 425KB).

The AHP+PDRP fund is reset every financial year. Unspent funds from the previous financial year are not carried over. Because of this, applications from previous FBT years are not accepted.

Applications for professional development activities relating to the existing FBT Year must be submitted by the 31 March every year.

The professional development activity must be directly clinically relevant to building the clinician’s skill and knowledge to support delivery of clinical services to consumers. Refer to the AHP+PDRP Framework (PDF 425KB) for further information.

Leadership or project management training courses that are designed for clinicians to support clinical service provision are accepted.

Professional registration, professional association membership or union fees are not eligible for reimbursement under the framework.

You will need to apply via the online portal (this will only be active when a round is open). Opening dates are available on our website. The online portal can only be accessed via a work computer using your HAD login. You cannot access the online portal from an external computer i.e. home, university etc. due to security.

Try using a different web browser such as Chrome. For assistance with accessing the web browser, please contact the Digital Health SA Helpdesk Service on 1300 138 913. 

If an application includes more than three days of private travel, it is classified as 'Dual-purpose.' Consequently, 50% of the application costs will be deemed private and will not be reimbursed.

Applications will not be rejected on the basis that a personal frequent flyer number has been added.

Maybe, depending on whether there is a private component to your travel. All staff travelling on approved government business are automatically covered by state government travel insurance arrangements when the government is fully or partially funding the travel expenses for intrastate, interstate and overseas travel. Government travel insurance arrangements are not available for privately funded travel, and it is recommended that you take out private travel insurance for your private travel. Employees undertaking dual purpose travel (both business and private travel) are encouraged to contact Insurance Services, SA Health on (08) 8463 6089 or SAicorp on (08) 8207 2279 before travelling to confirm their insurance requirements.

The fund cannot reimburse an applicant if they choose to no longer attend the professional development activity. Cancellations resulting from legitimate causes which are beyond the applicant’s control will be considered for reimbursement.

Taxi, Uber or Shuttle expenses are not eligible for reimbursement under the framework.

Vehicle expenses (e.g. petrol, mileage, car parking, car hire) are not eligible for reimbursement under the framework. 

A travel diary will need to be submitted with your application 

The fund can reimburse Economy Class tickets. First Class or Business Class tickets are not eligible for reimbursement under the framework.

Yes, you can be reimbursed up to $50 for additional baggage purchased up to 23kg.

Maybe, depending on whether the third party can provide a valid tax invoice. Invalid tax invoices will not be eligible for reimbursement.

Meal expenses are not eligible for reimbursement under the framework.

Up to $250 can be reimbursed for your accommodation costs per night.

The fund can reimburse accommodation costs for the duration of the professional development activity. This includes the night(s) during which the professional development activity takes place.

Maybe, depending on whether the third-party can provide a valid tax invoice. Invalid tax invoices will not be eligible for reimbursement.

Yes, a signed Third-Party Declaration Form (PDF 266KB) will need to be submitted with your application.

No, using frequent flyer points is not an accepted form of payment.

Yes, a signed Third-Party Declaration Form (PDF 266KB) will need to be submitted with your application.

The FBT year runs from 1 April to 31 March. FBT is a tax on non-cash benefits provided to employees and is different to income tax. The financial year runs from 1 July to 30 June and relates to the income tax year. The AHP+PDRP year runs in the FBT year (1 April to 31 March). The framework is explicit when it is referring to FBT versus financial years.

Yes, currently the minimum amount for an application is $200 Australian dollars (AUD). You can include more than one activity in an application to meet the $200 AUD threshold. Any individual application received below $200 AUD will not be approved.

Yes, currently individuals are capped for reimbursement up to $2000 Australian dollars (AUD) per FBT year. This figure is subject to change based on the uptake levels across the eligible classifications accessing the program. Should you be part of a group application where the effective cost per individual is over $200 AUD then this total will be considered as part of the current $2000 AUD cap

No. Check the critical timelines information on the AHP+PDRP web page. Applications must be made in the FBT year that the payment was made even if the PD activity occurs in the next FBT year. Where payments straddle two FBT years you would need to apply in each FBT year. Keep this in mind when paying for early bird payments in January to March of a given year.

Yes, applicants are eligible to apply up to the capped amount each FBT year, though new applications may be given priority.

Proof of payment documentation should be issued by a financial institution and should include:

• your name (or the name of your partner with a matching home address)
• the relevant transaction(s)
• the date of the transaction(s)
• the amount paid.

You will also need to provide the tax invoice/receipt for the activity. If you or your partner with a matching home address do not appear on the proof of payment documentation, then a then a Third-Party Declaration Form (PDF 266KB) will be required. For privacy, when supplying proof of payment, please redact any transactions or information that is not required or relevant to your application.

Proof of payment is a standard financial requirement for reimbursement to provide sufficient evidence and for auditing purposes, to prove that the payment was made from your account and not someone else’s.

No. Full time and part time eligible employees are entitled to a maximum of $2,000 AUD for professional development expenses 

Yes, however you will need to supply a tax invoice, evidence of payment and a Third-Party Declaration form (PDF 266KB) saying that you have reimbursed the person who paid. This will need to occur in the same FBT year that the expenses were incurred.

You are required to let us know. If the same course/conference is deferred to a new date within the FBT year, you can simply keep the approval and submit new receipts. If not, we will need to withdraw your application and allocation so you can apply for a new activity in a later round. If you have already been reimbursed, then we will arrange for you to return the money.

Maybe, this will need to be assessed on a case-by-case basis and subject to government travel insurance policies. Refer to the following for travel insurance cover details:

• Overseas Travel Policy (PDF 945KB)
• Domestic Travel Policy (PDF 290KB)
• Travel Insurance for Government Employees.

No, the approval given is specific to the activity described in your application. To move this funding to a different activity, it will require a new application including a revised Director/Manager Support Form. If you no longer want to take up a pre-approved PD activity, please email HealthAHPplus@sa.gov.au so that we can close your application.

Yes, you can provide evidence of last year’s conference fees as an estimate.

No, professional development funding is only available via reimbursement and can only be supplied once you have paid for the expenses and provided all required documentation.

Yes. To avoid this, we suggest that you choose a middle of the range option in your submitted quote as cheap deals for flights or accommodation may not be available when you are ready to pay.

Yes, providing that your total claim does not exceed the annual cap and complete paperwork is supplied.

No, as the activity and payments straddle two FBT years and two financial years you cannot apply for pre-approval that will cover both FBT years. You will need to apply for direct reimbursement in both FBT years that a payment was made.