Procurement and Contract Management System (PCSM) Policy
Version 4.0 approved 27 July 2022
The Procurement and Contract Management System (PCMS) is SA Health’s procurement records management and contract records management system.
PCMS is a mandated system for SA Health procurement and is the central repository for all procurement and contract information.
- PCMS ensures that all procurement records are accessible and managed in a central repository
- Information recorded in PCMS is used to support agency reporting requirements
All Contracts must be recorded in PCMS.
Applicability
The Procurement and Contract Management System (PCMS) Policy (PDF 232KB) applies to all employees and contracted staff of SA Health; that is all employees and contracted staff of the Department for Health and Wellbeing, Local Health Networks (including state-wide services aligned with those Networks), SA Ambulance Service and the attached offices of Preventive Health SA and the Commission on Excellence and Innovation in Health (CEIH), who:
- establish or manage contacts and agreements
- undertake procurement processes for purchasing goods and/or services.
Exceptions
The following exceptions apply to this policy:
- Procurements up to and including $55,000 (inc GST) where a Purchase Order is issued
- Any contracts where there is a direct employment relationship (contract of employment) and the payment of salary is through the payroll system (CHRIS)
- Official Orders and related Purchase Orders of any amount for funded positions that result from eRecruitment Vacancy Management processing
- Lease, Licence or Memorandum of Administrative Arrangement for “occupied space”
- Sale of land or buildings