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Version control and change history
Version Date from Date to Amendment
1.0 08/12/2008 30/09/2013 Original version
1.1 14/11/2012 30/09/2013 Updated (minor)
1.2 24/04/2014 current Updated (minor)
Department for Health and Ageing, Government of South Australia. All rights reserved.
Policy Directive: compliance is
mandatory
Plasma Screen Policy Directive
Policy developed by: Media and Communications Branch, Policy and Commissioning
Division
Approved at Portfolio Executive on: 8 December 2008
Next review due: 30 April 2019
Summary The SA Health Plasma Screen Policy Directive governs
communications material that can be displayed on the plasma
television screen in the foyer of the Citi Centre building.
Keywords Plasma, video, television, TV advertisements, Plasma Screen
Policy Directive
Policy history Is this a new policy? N
Does this policy amend or update an existing policy? Y
Does this policy replace an existing policy? N
If so, which policies?
Applies to All SA Health Portfolio
Staff impact All Staff
PDS reference D0141
Policy
Plasma Screen
Policy Directive
INFORMAL COPY WHEN PRINTED Plasma Screen Policy Directive Page 2 of 5
Document control information
Document owner Director, Media and Communications Branch, Policy and Commissioning
Contributors
Manager, Marketing Communications, Media and Communications Branch
Document location
SA Health internet policies page
SA Health intranet policies page
SA Health Intranet - Business units > Policy and Commissioning > Media &
Communications > Policies and standards
Reference
Valid from 8 December 2008
Review date April 2019
Document history
Date Author Version Change reference
24/04/14 Senior Project Officer, Media and Communications Branch V 1.2 Updated (minor)
14/11/12 Communications Officer, Media and Communications Branch V 1.1 Updated (minor)
08/12/08 Director, Media and Communications V 1 PE Approved version.
Endorsements
Date Endorsed by
Approvals
Date Endorsed by
08/12/08 Portfolio Executive
INFORMAL COPY WHEN PRINTED Plasma Screen Policy Directive Page 3 of 5
Plasma Screen Policy Directive
1. Objective
The Department for Health and Ageing s Plasma Screen located in the foyer of the Citi
Centre building aims to showcase key messages of SA Health and to communicate
relevant information to the public where necessary.
2. Scope
The plasma is generally watched by members of the public or stakeholders of health that
may be waiting for an appointment to see an employee. To ensure the agency is
portrayed professionally there are guidelines that govern the type of content suitable for
display and the format content should be supplied.
Examples of suitable content include:
TV advertisements or promotional videos produced and/or licensed by SA Health.
Invitations for public consultation.
Examples of unsuitable content include:
Internal notices or information for the workforce. These notices are best promoted
through the internal Check notification system.
Video files or other content that SA Health is not licensed to display.
Content that is provided in an incorrect format (see below for correct format)
3. Principles
N/A
4. Detail
Supply of content
Content must be supplied in a suitable format that is compatible with the plasma screen
software.
Examples of suitable formats include: Video files such as (.wmv, .avi, mpg or .mpeg), or
E-Posters, in the form of Microsoft Word, .PDF, .jpg or other image files.
Examples of unacceptable or incompatible formats include; DVD video files and
PowerPoint presentations.
Please note, the content of these documents should be designed so they are consistent
with the SA Health Corporate Identity Style Guide, where they are not exempt.
Costs
There are no costs to display content on the plasma screen. However, there may be
some costs associated with;
producing the content,
licensing or talent fees associated with campaign advertising, or
INFORMAL COPY WHEN PRINTED Plasma Screen Policy Directive Page 4 of 5
Re-creating the content in a compatible format, before content can be displayed on
the plasma screen.
The business unit or division will be responsible for the cost involved.
Process to upload content
1. Email the Department for Health and Ageing s (DHA) Media and Communications
Branch at communications@health.sa.gov.au with a description or example of the
content, as well as the proposed dates that you wish to display the content on the
plasma screen.
2. Please allow two weeks for the DHA Media and Communications Branch to review
the content prior to screening on the plasma screen.
3. The DHA Media and Communications Branch will review the proposed content to
assess whether the material is appropriate and satisfies the purpose of the plasma
screen, along with screening dates.
4. If the material is approved, the DHA Media and Communications Branch will
schedule the content to be displayed on the plasma screen for the approved timeline.
Timeline
Content will be displayed on the plasma screen according to the currency of the message,
in addition to other scheduling demands on screen time.
Business units submitting content are asked to propose the appropriate dates for which
they wish the content to be scheduled and the DHA Media and Communications Branch
will advise upload and download dates.
5. Roles and Responsibilities
N/A
6. Reporting
N/A
7. EPAS
N/A
8. Exemption
N/A
9. Associated Policy Directives / Policy Guidelines
N/A
10. References, Resources and Related
Documents
INFORMAL COPY WHEN PRINTED Plasma Screen Policy Directive Page 5 of 5
N/A
11. Other
N/A
12. National Safety and Quality Health Service
Standards
N/A
13. Risk Management
N/A
14. Evaluation
N/A
15. Attachments
N/A
16. Definitions
N/A
Directive_Plasma Screen_cover_Oct2014
Directive_Plasma Screen_policy_Oct2014
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