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Policy No.:  D0250 

 

 

Finance Policy 
Framework  

Policy Directive 
 

Version No.3.0 
Approval date: 23/09/2020 

 



OFFICIAL 
 

INFORMAL COPY WHEN PRINTED  Finance Policy Framework Policy Directive  Page 2 of 7 
OFFICIAL 

Contents 
 
1. Policy Statement ..................................................................................................................... 3 
2. Roles and Responsibilities ...................................................................................................... 3 

2.1. Document owners ........................................................................................................... 3 
2.2. Finance Policies and Procedures unit ............................................................................. 3 
2.3. Finance Directors, Corporate and Systems Support Services ......................................... 3 

3. Policy Requirements ............................................................................................................... 4 
3.1. Policy precedence ........................................................................................................... 4 
3.2. Finance policy cycle ........................................................................................................ 4 

3.2.1. Development .......................................................................................................... 4 
3.2.2. Consultation ........................................................................................................... 4 
3.2.3. Approval ................................................................................................................ 5 
3.2.4. Publication and dissemination ................................................................................ 5 
3.2.5. Review ................................................................................................................... 5 

3.3. Legacy policies ............................................................................................................... 5 
4. Implementation and Monitoring ............................................................................................... 6 
5. National Safety and Quality Health Services Standards .......................................................... 6 
6. Definitions ............................................................................................................................... 6 
7. Associated Policy Directive/Policy Guidelines and Resources ................................................. 7 
8. Document Ownership and History ........................................................................................... 7 
 



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INFORMAL COPY WHEN PRINTED  Finance Policy Framework Policy Directive  Page 3 of 7 
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Finance Policy Framework Policy Directive 
 

1. Policy Statement 

This policy directive prescribes that finance policies support a compliant delivery of services 
which are standardised, and meet Treasurer s Instructions, Australian Accounting Standards, 
and other regulatory requirements. This policy directive outlines the way in which finance 
documents are to be developed, presented, consulted, promulgated, monitored and reviewed. 

This policy directive is applicable to the entire SA Health Portfolio, including volunteers, 
contractors and student placements. 

 

2. Roles and Responsibilities 

2.1. Document owners 
It is the responsibility of the document owner to: 

&gt; initiate the development of finance documents 
&gt; ensure that the appropriate templates are used 
&gt; work collaboratively with the Finance Policies and Procedures (Finance P&amp;P) unit 
&gt; inform the Finance P&amp;P unit of any new finance requirements, or updates to a finance 

document, and 
&gt; post publication, provide any associated training where required. 

2.2. Finance Policies and Procedures unit 
It is the responsibility of the Finance P&amp;P unit to: 

&gt; facilitate and assist the document owner with the development of finance documents 
&gt; consult with pertinent stakeholders, and seek appropriate approval 
&gt; review finance documents for consistency, ensuring that it supports compliant service 

delivery, and it ensures all relevant legislative requirements are met 
&gt; maintain a policy register, and 
&gt; disseminate approved finance documents on the intranet, via Oracle Assist and the 

Policy Distribution System (PDS). 

2.3. Finance Directors, Corporate and Systems Support Services 
It is the responsibility of the finance directors within Finance, Corporate and Systems 
Support Services Division (C&amp;SSS) to review all policies and where necessary, approve 
applicable finance documents.  

 

Policies and procedures relating to Procurement, Supply Chain Management (PSCM) or 
payments system is governed by the policies and procedures relating to the PCSM framework.  

Where a procedure is performed within Shared Services SA, it is deemed they have the 
responsibility to document and comply with that procedure. 

 

 



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3. Policy Requirements 

Finance documents are critical to business operations, and must be implemented and 
complied with; to ensure SA Health finance staff delivers financial components and 
deliverables in a consistent and efficient manner. 

Finance documents are required to support the Chief Executives, Governing Boards and the 
Chief Executive Officers obligations under Treasurer s Instruction (TI) 2 Financial 
Management, and TI 28 Financial Management Compliance Program. These obligations 
include: 

&gt; developing and documenting finance documents, which are made available to all 
relevant staff within SA Health 

&gt; managing a regular, robust and systematic review process,  
&gt; supporting the transparent management of financial risks, in collaboration with the 

Financial Management Compliance Program, and 
&gt; maintaining accessible finance documents for health site accreditation purposes. 

Policy priorities will be managed to align with SA Health s fraud and corruption, risk 
management, audit and legislative requirements. 

3.1. Policy precedence 
To provide consistent financial information across SA Health, the following precedence 
will occur: 

1. All finance policy directives and policy guidelines on the PDS supersede all other 
finance policy and guidelines published on other systems. 

2. Where a finance policy directive or policy guideline is not published on PDS, then 
any finance policy or guideline that exists on Oracle Assist (intranet site) supersedes 
those on the Department for Health and Wellbeing (DHW), Local Health Networks 
(LHN), or SA Ambulance Services (SAAS) sites, or other health services  intranet 
site; unless they refer to an active Legacy system process that remains in operation.  

3.2. Finance policy cycle 
3.2.1. Development 

Finance policies and guidelines will embody the prescribed format, and must align and 
comply with applicable Australian Accounting Standards, Treasurer s Instructions, the 
Accounting Policy Framework, legislative and any other regulatory requirements; ensuring 
accounting and finance practices are documented and implemented consistently within 
SA Health.  

The Finance P&amp;P unit must be notified and receive all draft finance policy directives and 
guidelines prior to being approved by  the appropriate approval authority, ensuring a 
consistent service delivery is provided, and the document is registered for audit and risk 
management purposes.  

LHN / SAAS finance staff may develop, maintain, approve and register their own 
individual finance procedures; where a single SA Health procedure is not operationally 
required. 

3.2.2. Consultation 
Pertinent finance documents will be provided to relevant stakeholders for their 
consultation, including Financial Business Managers operating within each LHN / SAAS.  
Where finance documents are provided to a stakeholder for consultation, comments that 
are considered value adding will be included. 



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3.2.3. Approval 
All new finance policy directives, procedures and guidelines will be endorsed by the 
General Manager, Policy and Compliance prior to being approved. For publication onto 
Oracle Assist, resulting in Operational Release, all new policy directives will be approved 
by the Director, Corporate Finance Services, Finance, C&amp;SSS. 

Policy directives, once approved and published on Oracle Assist, are deemed mandatory 
compliance under the Service Level Agreement arrangements between Corporate 
Finance Services and the LHNs &amp; SAAS. 

Finance procedures and guidelines will be approved by the pertinent Finance Director, 
within C&amp;SSS, prior to being published on Oracle Assist. Managers may approve other 
associated finance documents within their designated responsibility.  

The Finance P&amp;P unit will ensure finance policy directives are ratified by the appropriate 
approval authority prior to being published onto PDS. 

3.2.4. Publication and dissemination 
To ensure all finance documents are easily accessible; publication will initially be through 
the intranet site Oracle Assist   SA Health Finance Policies, of which the Finance P&amp;P 
unit is the custodian. Policy directives will reside on Oracle Assist for a period of no 
greater than 12 months (unless there are extenuating circumstances that warrant 
prolonged  operational release ). 

Guidelines may remain published on Oracle Assist, under the original approval of the 
sponsoring Director, when it is determined that not all SA Health staff need to be aware of 
it, ie. only finance staff. 

By default, all ratified policy directives will be published on the SA Health internet site. 
Exemptions from this default position will align with SA Health wide policy requirements.  

Regular internal communiques will inform all finance staff of any new or updated finance 
documents. It is important that these regular communiques are disseminated through the 
LHNs/SAAS via their local finance unit.  

3.2.5. Review 
Each finance document will have a review date of no greater than five years, and the 
Finance P&amp;P unit will be responsible for initiating the scheduled review with the document 
owner. 

3.3. Legacy policies 
As long as modules within the legacy systems continue to be utilised, there cannot be a 
 single version of the truth  with regard to some finance policies. Thus, full implementation 
of SA Health wide finance policies cannot be completed until all of the legacy finance 
systems are decommissioned.  

Any finance policy relating to an active legacy process or application is the responsibility 
of the Finance P&amp;P unit.   As approved by the then Portfolio Executive in November 2012, 
where a policy or procedure has been superseded, the Finance P&amp;P unit have the 
authority to request the relevant intranet site to either, remove the out-of-date document 
and, if applicable, create a new hyperlink to the  new  SA Health wide finance policy 
directive. 

 



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4. Implementation and Monitoring 

This policy directive will be effective when all finance policies are appropriately approved and 
available to all SA Health users in a timely manner. 

Finance policies will be monitored as part of the SA Health Financial Management Compliance 
Program. 
 

5. National Safety and Quality Health Services Standards  

N/A 
 

6. Definitions  

In the context of this document:  

&gt; finance documents include policy directives, procedures, policy guidelines, factsheets, 
and any other supporting documents that would assist SA Health staff to execute their 
financial responsibilities within SA Health.  These documents are the responsibility of the 
Finance Branch, C&amp;SSS. A finance document, in the context of this policy directive, does 
not include step-by-step detailed local operational documents which are maintained and 
approved at the local operating area. 

&gt; legacy documents are those documents which are used to support and provide 
consistent application for staff utilising legacy finance modules. Most primary finance 
functions have transitioned over to Oracle Corporate Systems since its implementation in 
July 2010. It is acknowledged that some functions such as Patient Billing and some 
country health Accounts Receivable activities will continue indefinitely to use components 
of legacy finance modules.  

&gt; operational release provides an environment for finance policies to be trialled for 
operational evaluation and refinement before seeking final ratification and formal release 
via PDS.  It is a component of the SA Health Finance Policies webpage on Oracle Assist.  

&gt; Oracle Assist is the finance document repository which is used during the Operational 
Release phase of a policy directive and contains finance documents.  

&gt; policy directive is any document that contains material that must be understood by, 
complied with and implemented across SA Health as part of ongoing operations whether it 
is a short term or permanent direction. Policies express mandatory requirements and 
implementation responsibilities for SA Health. They may also state specific performance 
specifications.  Policies will often refer to, or arise out, of legislative requirements, and 
may be underpinned by a guideline.   

&gt; Policy Distribution System (PDS) is the official electronic publication of policy 
documents by SA Health. It provides a central repository for all policy documents.  

&gt; policy guideline establishes best practice for SA Health. There is an expectation that 
guidelines are followed, however, it has flexible requirements and implementation may be 
developmental or staged according to local circumstances.  Compliance is less precise in 
scope, direction and level of performance.   

&gt; SA Health is the brand name for the health portfolio of services and agencies responsible 
to the Minister for Health and Wellbeing. SA Health is the corporate identity for the 
portfolio only and not the legal entity. The legal entities include the Local Health Networks, 
SA Ambulance Service and the Department for Health and Wellbeing (as an 
administrative unit under the Public Sector Act 2009). 



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7. Associated Policy Directive/Policy Guidelines and Resources 

&gt; Oracle Assist   SA Health Finance Policies Webpage 

&gt; Policy Governance Policy Directive 

&gt; Policy Governance Policy Guideline  

&gt; System-wide Risk Management Policy Directive  

&gt; System-wide Integrated Compliance Policy Directive  

&gt; Treasurer s Instruction 2 Financial Management 

&gt; Treasurer s Instruction 28 Financial Management Compliance Program 

 

8. Document Ownership and History 

Document developed by:  Policy and Compliance, Finance, Corporate and System Support 
Services 

File / Objective No.: 2011-13019 | A238563 | OTH-P8001 
Next review due:  30 November 2024 
Policy history: Is this a new policy?  N 
 Does this policy amend or update and existing policy?   Y 
 If so, which version? V2.0 
 Does this policy replace another policy with a different title?  Y 
 If so, what title? Finance Policies and Procedures Framework Policy 

Directive 
ISBN No.:   978-1-76083-323-7 

 

Approvals  
Approval 
Date 

Version Who approved New/Revised Version Reason for Change  

23/09/2020 V3.0 Chief Finance Officer, DHW Scheduled review 

22/01/2016 V2.0 Portfolio Executive Scheduled review 

07/07/2011 V1.0 Portfolio Executive Original 

 

 

This work is licensed under the Creative Commons Attribution-NonCommercial-NoDerivs 3.0 Australia License. 

  Department for Health and Wellbeing, Government of South Australia. All rights reserved. 
















	Contents
	1. Policy Statement
	2. Roles and Responsibilities
	2.1. Document owners
	2.2. Finance Policies and Procedures unit
	2.3. Finance Directors, Corporate and Systems Support Services

	3.  Policy Requirements
	3.1. Policy precedence
	3.2. Finance policy cycle
	3.3. Legacy policies

	4.  Implementation and Monitoring
	5. National Safety and Quality Health Services Standards
	6. Definitions
	7. Associated Policy Directive/Policy Guidelines and Resources
	8. Document Ownership and History

</pre>
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