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<pre>
 
 

Policy No.:   D0433 
 

 
 
 

 

Domestic Travel 
Policy Directive 

 
Version No.:  v 2.1 
Approval date:  20 March 2019 

   



 
 

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Contents  
 
1. Policy Statement .................................................................................................................. 3 
2. Roles and Responsibilities .................................................................................................. 3 
3. Policy Requirements............................................................................................................ 4 
4. Implementation &amp; Monitoring ............................................................................................. 11 
5. National Safety and Quality Health Service Standards ..................................................... 11 
6. Definitions .......................................................................................................................... 12 
7. Associated Policy Directives / Policy Guidelines and Resources ..................................... 13 
8. Document Ownership &amp; History ........................................................................................ 14 
  



 
 

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Domestic Travel Policy Directive 
 
1. Policy Statement 
SA Health is committed to providing accountable, efficient and cost effective domestic travel 
processes to facilitate employee participation in professional development opportunities, attending 
and presenting at conferences, seminars and workshops and attending meetings and networking 
events.  The purpose of this directive is to establish procedures for official domestic travel 
undertaken by all SA Health employees.  In meeting the requirements outlined in this policy 
directive SA Health will be able to demonstrate that it is: 

  Providing clear guidance on travel processes and approvals to employees intending to 
travel. 

  Ensuring the most cost effective methods of travel purchasing are being selected 
  Ensuring use of the across government contracted travel supplier for Travel Management 

Services, as applicable. 
  Ensuring all travel policies, standards, determinations, guidelines and relevant legislation 

are adhered to by employees, as applicable. 
  Ensuring a SA Health Travel Diary (Travel Diary) is completed for all domestic travel 

exceeding five nights away 
  Ensuring other than meals and incidental allowances, all other travel expenditure is 

supported by relevant documentary evidence. Refer to the Tax Fact Sheet 19 Documentary 
Evidence. 

  Ensuring documentation requirements associated with travel expenditure are compliant 
with the Fringe Benefits Tax Assessment Act 1986 (FBT Act). 

 
This policy directive is to be read in conjunction with the Domestic Travel Fact Sheets, SA Health 
(Health Care Act) Human Resources Manual, Commissioners Determination 3.2, DPC Circular 
040   Air Travel, Motor Vehicle Log Book Policy Directive, Travel and FBT Policy Directive and 
the Code of Ethics for the South Australian Public Sector. 
 
 
2. Roles and Responsibilities 
The Domestic Travel Policy applies to SA Health employees intending to travel within Australia on 
duty. It also extends to others including contractors, consultants, volunteers and students who are 
required to travel for official government business regardless of: 

  When travel is taken 
  Whether such travel is; fully or partially funded by government 
  Where an employee travels on annual leave or leave without pay (not on duty) to study or 

attend a professional development activity and is funded by the Government 
  Where travel is undertaken as part of approved conference leave or study leave 

arrangement under an award or enterprise agreement. 

This policy directive covers: 
  The Department of Health and Wellbeing (DHW), Local Health Networks (LHN s) and SA 

Ambulance Service (SAAS) 
  The limited circumstances of travel arrangements for contractors and consultants 
  Employees assisting with booking commercial flights for patients through the governments 

Travel Management Services Provider. This policy directive does not cover employee 
escorts or patient transport. 

This policy does not cover: 
  Travel undertaken by Medical Officers as part of approved professional development 

arising from the applicable enterprise agreement. 
  Travel relating to any professional development activity undertaken voluntarily during 

periods of leave without the authority / delegation of SA Health, where such activity is fully 
funded by the individual and not funded through or by the Government. 















 
 

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  Information relating to overseas travel.  Employees should refer to the Overseas Travel 
Policy Directive for travel outside of Australia. 

  Employee escorts and patient transport. For information relating to patient transport refer to 
the Patient Transport Policy Guideline. 

 
For a summary of roles, responsibilities and requirements for the approval and purchase of 
domestic travel refer to the Domestic Travel Employee Roles and Responsibilities Fact Sheet. 
 
An exemption to any aspect of the Domestic Travel Policy Directive can only be sought by written 
request to the Chief Executive DHW, Chief Executive Officers LHN s and Chief Executive Officer 
SAAS or authorised delegate. Any employee who wishes to seek an exemption from the across 
government contract for Travel Management Services must discuss their request with 
Procurement and Supply Chain Management (PSCM), Fleet and Travel Services prior to any 
purchasing being made.  PSCM will determine if appropriate justification exists for an exemption, 
and if so, will facilitate the exemption request process with the Department of the Premier and 
Cabinet (DPC). Sufficient time should be allowed in the application process to seek an exemption. 
 
Further information relating to the travel contract can be obtained from the Department of the 
Premier and Cabinet. 
 
 
3. Policy Requirements 

3.1 Across Government Contract for Travel Management Services 
The DPC across government contract for Travel Management Services covers the 
provision of domestic and international travel services for the South Australian Public 
Sector for flights, accommodation, vehicle hire, bus, ferry and rail, travel services such as 
visa s and traveller s cheques, group bookings, and travel management and reporting. 
 
State Government Departments based within the metropolitan area are mandated to use 
the contract for air travel requirements, however regionally located State Government 
Departments are not mandated to use the contract for air travel requirements. Further 
information on the scope and use of the contract is detailed in DPC s Travel Management 
Services Contract.  Refer to the Across Government Travel Management Services 
Provider Quick Reference Guide for details of the contracted travel services provider. 

3.1.1 Eligibility 
Government travel arrangements are only to be used where a South Australian 
government employee, as defined in the Commissioner's Determination 3.2, 
the Public Sector Act 2009, Section 3 of Part 1 and the Health Care Act 2008, 
Sections 34, 52 and 89, is required to travel on government business. 
 
Government travel arrangements may also be used for both emergency and 
routine, non-emergency patient travel. 
 
If a third party outside of SA Health is funding the travel and is making the travel 
arrangements on behalf of the employee, the Travel Management Services 
contract cannot be accessed. 
 

3.1.2 Private Travel 
Family members or non-government employees domestically travelling with 
government employees cannot access the services of the government travel 
contract, unless they are travelling in an official capacity on behalf of the 
Government of South Australia or the South Australian Public Sector.  Private 
travel arrangements for employees should not be booked through the 
government travel contract.  Any employee who is undertaking work in a private 














 
 

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capacity is not entitled to use government travel arrangements for booking or 
funding related travel.  Private travel, that is not incidental to the business travel, 
must be identified for Fringe Benefits Tax (FBT) assessment.  Travel with dual 
business and private purposes must be apportioned so that FBT is payable on 
the non-business component. 
 
For more information on Fringe Benefits Tax relating to private travel, refer to 
the Travel and Fringe Benefits Tax Policy Directive. 

3.1.3 Contractors and Consultants 
Travel expenses incurred by a contractor or consultant are only permitted where 
the domestic travel is for approved government related business and is included 
in their contract.  If the contract allows for SA Health to make domestic travel 
bookings, only travel arrangers authorised by SA Health are permitted to arrange 
the travel (i.e. contractors and consultants cannot). Appropriate approval by an 
authorised delegate must be sought in writing prior to the booking of any travel 
for a contractor or consultant.  If a contract allows the contractor or consultant to 
arrange their own domestic travel and invoice SA Health, then access to the 
across government travel contract for Travel Management Services is not 
permitted. 

 
3.1.4 State Government Numbers (SG Number)  

State Government Numbers (SG Number) must be provided to the Travel 
Management Services Provider (TMSP) by the travel arranger at time of booking, 
regardless if travel is booked online using the Online Booking Tool (OBT) or 
through the consultant phone/email service.  The SG number provides the TMSP 
with the correct health service or business unit for reporting purposes, and to 
process invoice charges. For information relating to SG Numbers refer to 
the State Government Numbers Quick Reference Guide, and the Commercial 
Flights and Patient Travel Fact Sheet. 

 
3.1.5 Professional Development (Medical Officers) 

The SA Health Salaried Medical Officers Enterprise Agreement 2013 allows 
Salaried Medical Officers (MOs) to be reimbursed for certain Professional 
Development (PD) amounts, depending on their classification. 

 
MO s undertaking travel for approved PD activities may book through the across 
government contracted travel supplier but are not eligible to receive any 
applicable discount pursuant to the across government contract. MOs can 
however book and negotiate airfare rates on their own behalf. 

3.2 Travel Purchasing 
Domestic air travel purchasing must be made online using the across government 
contracted travel supplier s OBT as defined in DPC Circular 040   Air Travel.  Other types 
of travel are to be purchased using a purchase card through the travel suppliers OBT 
wherever possible, as this provides the lowest transaction costs for SA Health. 
Exemptions include patient travel and prisoner transfers.  For information and a summary 
of domestic air travel requirements refer to the Domestic Air Travel Requirements Fact 
Sheet. 

3.3 Air Travel 
Domestic air travel purchasing must be made in accordance with the Domestic Air Travel 
Requirements Fact Sheet, SA Health (Health Care Act) Human Resources Manual, 
Commissioners Determination 3.2, DPC Circular 040   Air Travel, Travel and FBT Policy 
Directive and the Code of Ethics for the South Australian Public Sector, as applicable. 

  











 
 

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3.3.1 Standard of Travel 
Except in the circumstances outlined below employees are to travel economy 
class for general domestic air travel, including employees travelling with any of 
the Ministers or the Chief Executive (CE). The CE may travel business class. 
 
All requests to travel business or premium economy class must be approved by 
the CE or relevant delegate (irrespective of destination or funding source). 
Approval may be given where there are substantial reasons to do so that relate to 
the business objectives of the travel. Approval must be defensible and take into 
account probity, cost and the ethical obligations of employees, and the reason(s) 
for the approval recorded in the internal travel application documentation.  
 
A request for business or premium economy class travel should be made by 
providing a detailed explanation for the request in a brief accompanying the 
domestic travel application. 
 
Employees travelling for business purposes, but who are self-funding the travel 
costs, may apply to the CE or relevant delegate to travel business or premium 
economy class. Approval is at the CE s, or relevant delegate s discretion.  
 
An employee whose travel expenses are being fully funded by a third party and 
have been offered business or premium economy travel should disclose these 
details to the CE or relevant delegate in the domestic travel application. Approval 
is at the CE or relevant delegate s discretion. 
 

3.3.1.1 Lowest Logical Fare 
When purchasing flights employees are required to select the lowest 
logical airfare for all domestic flights wherever possible.  This is the lowest 
cost airfare available, up to one hour either side of a nominated departure 
time.  Employees cannot specify the desired airline to travel with.  The 
booking of airfares will not be influenced by a traveller s airline preference 
or membership to loyalty or benefit programs. 

3.3.1.2 Fare Types 
The most cost effective airfare should be sought where possible.  
Selection of higher cost alternatives should be limited to those occasions 
when, because of timing, booking, or other restrictions, travellers are 
unable to comply with the fare conditions attached to the lower cost 
airfares. 
 
When booking flights an airfare class that allows for a credit and a name 
change should be selected.  In the event that the ticket is not used, the 
airfare can be transferred or put into credit to be used towards a booking 
of a different traveller at a later date. 

3.3.1.3 Patient Travel 
When booking routine non-emergency commercial flights for patient 
travel, an airfare class that allows for a credit, name change or refund 
should be selected.  Flexible airfares (fully refundable), should be sought 
for emergency patient travel. For information and a summary of patient 
domestic air travel requirements refer to the Commercial Flights and 
Patient Travel Fact Sheet. 

  





 
 

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3.3.2 Available Flight Credits 
Cancelled and unused flight tickets are known as available flight credits.  If an 
airfare is non-refundable, and the rules allow for a credit, then the value of the 
ticket purchased can be put into credit to be used for a new booking later. 
 
Flight credits must be managed by the health service or business unit that is 
entitled to the credit.  Any credit that has three months left to expiry will 
automatically be moved to the Domestic Travel Flight Credit Pool.  Flight credits 
in the Domestic Travel Flight Credit Pool are available for use on or before their 
expiry date by any employee authorised to travel. 
 
For information on flight credits refer to the Domestic Airline Flight Credits Fact 
Sheet, and for information on how to use flight credits or access the Domestic 
Travel Flight Credit Pool refer to the Quick Reference Guide Managing Available 
Airline Flight Credits. 

3.3.3 Acceptance of gifts and benefits 
Employees travelling domestically must adhere to the SA Health Gifts and 
Benefits Policy Directive which specifies the disclosure obligations when 
accepting a gift or benefit. 
 
Where third party funded travel occurs for domestic travel it must be declared on 
the employee s respective gifts and benefits register. For more information refer 
to the Gifts and Benefits Procedure. 
 
Employees can also refer to the Code of Ethics for the South Australian Public 
Sector and the Commissioner for Public Sector Employment Guideline: Gifts and 
Benefits. 
 

3.3.4 Frequent flyer and other benefit schemes 
Airlines have high profile bonus schemes for frequent flyers. These schemes 
offer benefits such as free travel, consumer goods and holidays to individuals 
who accumulate bonus points by flying with the airline concerned, as well as 
through the use of nominated hotels, rental cars and credit cards. 
 
An employee who is a private member of a frequent flyer or other benefit scheme 
is not entitled to accrue personal benefits through this membership as a 
consequence of undertaking domestic travel for government related business. 
Entitlements accrued as a result of government funded travel become the 
entitlement of the government. 
 
Where the cost of membership for a frequent flyer or other benefit scheme is met 
by the government, any points or benefits accrued or acquired through the 
course of government work, must be used by the employee for the purposes of 
future work related travel or other work related purchases. The Employee 
Frequent Flyer Points Record Form can be found on Oracle Assist in Templates 
and Forms: Finance section. 
 
Further information and the procedures for declaring the receipt of frequent flyer 
and other benefit schemes can be found in the SA Health Benefits Schemes 
Policy Directive and the Commissioner for Public Sector Employment Guideline: 
Gifts and Benefits 
 

3.3.5 Airport Lounge Membership Schemes 
SA Health has established corporate schemes for Qantas Club and Virgin 
Australia Lounge, which each attract a reduced membership fee rate.  

















 
 

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Employees who are required to undertake significant travel for SA Health 
business purposes may apply to join a corporate membership scheme and have 
the cost paid for by SA Health. 
 
Employees of SA Health who wish to apply individually and privately pay for their 
membership are also able to apply with either provider at the reduced rate made 
available under the relevant corporate membership scheme. 
 
Airport lounge memberships are approved upon the condition that any work 
related bookings of airfares will not be influenced by employee memberships to 
loyalty or benefit programs. 
 
Airport lounge membership schemes, whether paid for by SA Health or funded 
privately by employees do not attract FBT. 
 
For further information refer to the Airport Lounge Membership Scheme on 
the Travel Management intranet page. 
 
Airport lounge membership scheme approvals that are paid for by SA Health are 
at the discretion of the CE, SA Health or CEOs of the LHNs and SAAS or 
authorised delegate.  Written approval is required and a copy of the letter of 
approval is to be emailed to Health.PSCMFleetandTravelservices@sa.gov.au in 
order to proceed. 
 
Requests by individuals to access the reduced membership rate available under 
the relevant corporate scheme will need to be directed to Fleet and Travel 
Services, PSCM by Tel: 8425 9201 or 
email Health.PSCMFleetandTravelservices@sa.gov.au. 
 

3.4 Travel insurance 
Insurance cover is provided by SAICORP for intrastate, interstate and overseas travel 
undertaken by South Australian government agencies and statutory authorities for a 
maximum of six months.  All government employees travelling on duty on approved 
government business are automatically covered by the across government travel 
insurance arrangements when the government is fully or partially funding the travel 
expenses. 
 
In circumstances where the approved business travel is not government funded and is 
either self-funded or funded by a third party, then travel insurance is not automatic.  In 
these instances, approved travel application forms are to be forwarded to SAICORP via 
Insurance Services for consideration and approval. All forms are to be submitted to 
Insurance Services by email: HealthISUHealth@sa.gov.au or facsimile: 8226 6955. 
 
Employees intending to take personal leave in conjunction with domestic travel for 
business purposes should first seek advice from Insurance Services on 8463 6096 or 
SAICORP on 8207 2279.  Employees intending to take personal leave that exceeds one 
private day for every three business days of travel, or employees taking paid personal 
leave for the entire period of travel must organise and pay for their own travel insurance 
for the entire period of travel inclusive of the business portion. 
 
If employees require assistance worldwide, they should contact the local telephone 
operator and ask for a reverse charge call to AHI Assist on +61 2 9978 6666 
website AHIassist@dynamiq.com.au. For further information refer to the South Australian 
Government Financing Authority s website for SAICORP Corporate Travel Wording. 

  












 
 

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3.5 Accommodation and Car Travel 

3.5.1 Standard of Accommodation 
The standard of accommodation should be selected in accordance with the 
requirement to make efficient use of public resources as per the Commissioner's 
Determination 3.2, SA Health (Health Care Act) Human Resources Manual and 
the Code of Ethics for the South Australian Public Sector, as applicable. 
 
Accommodation purchasing is up to the discretion of the business unit; however, 
it must be appropriate for the business need and must ensure the best value for 
money outcome for SA Health.  Accommodation must be booked in line with the 
rates prescribed in the Commissioner s Determination 3.2 and the SA Health 
(Health Care Act) Human Resources (HR) Manual, as applicable wherever 
possible. 
 
For information on accommodation requirements refer to the Domestic 
Accommodation and Other Travel Types Fact Sheet.  For further information on 
allowances and reimbursements refer to 3.8 Travel Expenses. 

3.5.2 Travel by Vehicle 
When travelling by motor vehicle the following options are available:  
  Fleet SA Short Term Vehicle Hire 
  Car Rental  
  SA Health Fleet Pool Vehicles 
 
It is imperative that consideration is given to the most cost effective option when 
choosing a means of car hire depending on the distance and location of the travel 
being undertaken. SA Health Fleet Pool Vehicles should be utilised wherever 
possible. 
 
Drivers must complete the log book within the Fleet SA motor vehicle to 
accurately record the business and/or private usage of the motor vehicle for 
Fringe Benefit Tax purposes. Failure to complete the log book will result in the 
entire trip being deemed private. Refer to the Motor Vehicle Log Book Policy 
Directive. 

For detailed information on car hire and log book requirements, refer to 
the Domestic Accommodation and Other Travel Types Fact Sheet. 

3.6 SA Health Emergency Response  
Where employees travel domestically to work as part of an emergency response team, 
the Emergency Management Unit should be referred to for guidance with the booking of 
travel.  It will not always be possible to follow normal procedures when dealing with 
emergency management situations. 

3.7 Approval of Domestic Travel 
Approval is required for interstate / intrastate (domestic) travel outside of the area of an 
employee s permanent headquarters to undertake government related business. 
 
Approval must be obtained in writing by: 
 

  CE / CEO 
  Delegates exercising the human resource delegation  Approve Interstate / Intrastate 

travel for work or training and development purposes . 
 













 
 

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Travel by the CE is to be approved by the Minister for Health and Wellbeing. 
 
Where domestic travel involves additional expenditure such as accommodation, car hire 
etc, separate financial and procurement approvals must be obtained where relevant and 
appropriate. 
 
Note: Approval to undertake travel is not required for local or regional travel in the ordinary 
course of business when travelling within the area of an employee s permanent 
headquarters, for example: 

  In the Metropolitan area, domestic travel approval is not required for travel via taxi 
or via the use of a SA Health Fleet Pool Vehicle to another metropolitan location 

  In Regional areas, domestic travel approval is not required for travel via taxi or via 
the use of a SA Health Fleet Pool Vehicle to attend sites as part of normal duties 
and where accommodation overnight is not required. 

 
Manager endorsement may be appropriate based on business unit operational 
requirements. 
 
For further information on travel authorities, refer to the Human Resource Instrument of 
Delegations and Schedule of Authorisations for DHW, and in the local registers of 
authorisations for each LHN and SAAS.  All approvals must be sought and obtained from 
an appropriate delegate prior to the booking of any travel by any employee.  All 
employees intending to travel must submit their applications for travel through their 
respective line managers. 
 
Before approving any domestic travel, the relevant delegate must be satisfied that: 

  the benefits cannot be obtained in a more cost effective manner (i.e. 
videoconferencing / teleconferencing) 

  sufficient funds are available and the travel is for official business 
  the cost to SA Health is minimised and the travel is booked through the across 

government contracted travel supplier, where applicable 
  there is a submission of a travel diary for all domestic travel exceeding five nights 

duration. 
 

3.8 Travel Expenses 

3.8.1 Meals and Incidentals 
Meals and incidentals cannot be charged back to the accommodation booking 
and are required to be paid separately by the traveller.  Other than meals and 
incidental allowances, all other travel expenditure must be supported by relevant 
documentary evidence. Refer to the Tax Fact Sheet 19 Documentary Evidence. 
 
Travel Allowances 
The traveller can claim meal and incidental allowances either up front or after 
returning from their travels. Claims must be made within three months of 
returning.  Receipts are not required when claiming a travel allowance.  The 
Travel Allowance form must be used for all travel allowances claimed. Refer 
to Oracle Assist for the appropriate form. Rates for travel allowances are in 
accordance with the Commissioner s Determination 3.2 or the SA Health (Health 
Care Act) Human Resources Manual, as applicable.  Where a travel allowance is 
paid, a reimbursement must not be claimed for the same expense incurred.  For 
further information on claiming travel allowances refer to the Travel Allowance 
Policy Directive. 
 
Reimbursements 
Where meals or accommodation, or both, are included in the cost of the travel 
fare, accommodation, conference, and/or other work related function attended, 












 
 

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paid for on behalf of an employee, no reimbursement will be provided for these 
items. Refer to the Commissioner s Determination 3.2, section 9.  For 
reimbursements, refer to DPC Circular 16   Remuneration for Government 
Appointed Part-Time Boards and Committees, and the Employee 
Reimbursements and Payments Policy Directive and use the pertinent 
Reimbursement form. 
 

3.9 Compliant Travel Documentation 

4.10.1 SA Health Travel Diary 
It is SA Health policy that a travel diary must be submitted for all domestic travel 
that exceeds five nights away in accordance with the SA Health Travel and 
Fringe Benefits Tax Policy Directive.  Where a Travel Diary is required, the 
employee must substantiate the business purpose of the travel. If a Travel Diary 
is not completed when required, all travel costs may be deemed private and 
subject to Fringe Benefits Tax.  For further information refer to the SA Health 
Travel Diary for Domestic Travel Fact Sheet and the Travel and Fringe Benefits 
Tax Policy Directive. 
 

4.9.2. Receipts and invoices  
Travel expenditure will only be incurred by SA Health, or reimbursed to 
employees, where the appropriate documentary evidence is provided, (with the 
exception of meals and incidentals allowances that do not require substantiation). 
Proof of payment is required before reimbursements can be made. 

 
4. Implementation &amp; Monitoring 
Through the application of the Domestic Travel Policy Directive and associated Fact Sheets the 
following should be realised:  

  Opportunities for inappropriate domestic travel are minimised through appropriate levels of 
scrutiny of travel applications by Executives, Managers and delegates approving travel 

  Travel arrangements made meet the ethical standards prescribed by Commissioner s 
Determination 3.2, and the SA Health (Health Care Act) Human Resources Manual, as 
applicable, and represent an appropriate expenditure of SA Health funds. 

  Terms and conditions of the South Australian across government contract for Travel 
Management Services are met 

  Travel arrangements made comply with the documentation requirements of the Fringe 
Benefits Tax Assessment Act 1986. 

 
The TMSP is obliged to provide reports to assist in analysing travel costs and utilisation. Monthly 
expenditure reports are supplied to PSCM for monitoring domestic travel purchasing behaviours.  
Reporting on flights, accommodation, car hire, missed savings, airline flight credit usage and OBT 
activity can be provided to the LHN and SAAS CEOs and department Executive Directors upon 
request, to facilitate better travel purchasing practices across SA Health. PSCM distribute monthly 
airline flight credit reporting to travel arrangers to enable monitoring and management of flight 
credits. 
 
 
5. National Safety and Quality Health Service Standards 
 
N/A 
 
 
  
















 
 

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6. Definitions 
In the context of this document: 

Airline Flight Credit is a credit, to the value of the non-refundable ticket purchased, that may be 
used for a new booking at a later date.  Credits are only provided where the ticket rules allow for a 
credit. 

Chief Executive means the Chief Executive, SA Health and includes a person holding or acting in 
that position. 

Chief Executive Officer means the Chief Executive Officer of a Local Health Network (LHN) or 
SA Ambulance Service (SAAS) and includes a person holding or acting in that position. 

Commissioner means the Commissioner for Public Sector Employment. 
Commissioner s Determination 3.2 means the Commissioner s Determination 3.2: Employment 
Conditions   Remuneration   Allowances and Reimbursements. 

Delegate means a person in SA Health other than the CE, that the Commissioner for Public Sector 
Employment has granted the authority to approve overseas travel for business purposes by SA 
Health employees. 

Department for Health and Wellbeing (DHW) means the Public Sector Agency (administrative 
unit) established under the Public Sector Act 2009 with responsibility for the policy, administration 
and operation of South Australia s public health system. 

Domestic Travel includes: 
  Intrastate and Interstate travel outside of the area of an employee s permanent 

headquarters to undertake government related business. 

Employee for the purpose of this Policy Directive means: 
  Full time employee of the SA Public Sector 
  Part time, casual or itinerant employee of the SA Public Sector 
  Persons (including Consultants and Contractors) who are required to travel for official 

government business where the travel is being arranged and funded by SA Health, 
including: 

o Person employed on a contract or through an Agency 
o Volunteers 
o Students. 

Frequent Flyer or other Benefit Schemes are benefits in the form of free travel to individuals 
who accumulate bonus points principally by flying with particular airlines. 

Governance and Delegation System identifies positions with approved authority for types of 
business activity for the Department for Health and Wellbeing positions. 

Local Health Network means a single or group of public hospitals that have a geographical or 
functional connection. There are five Local Health Networks in South Australia established as 
incorporated hospitals under the Health Care Act 2008. These are the: 

  Central Adelaide Local Health Network (CALHN) 
  Northern Adelaide Local Health Network (NALHN) 
  Southern Adelaide Local Health Network (SALHN) 
  Women s and Children s Health Network (WCHN) 
  Country Health SA Local Health Network (CHSALHN) 

 
Medical Officer means a person employed by SA Health within the South Australian Medical 
Officers Award, including the SA Health Salaried Medical Officers Enterprise Agreement (SMOEA) 
2013, the SA Health Clinical Academics Enterprise Agreement (CAEA) 2014 and the SA Health 
Visiting Medical Specialist Enterprise Agreement (VMSEA) 2012. 

Minister means the Minister for Health and Wellbeing. 
 
 



 
 

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Online Booking Tool (OBT) is an internet based portal that is used for travel purchasing. 
On duty means engaged in work related activities. In certain circumstances, whether an employee 
is on duty may also be determined by reference to the Return to Work Act 2014. 

Overseas travel means any travel outside of Australia including New Zealand, Papua New Guinea 
and any other Australian Territories outside of the Australian mainland. 

Purchase Card is a credit card currently made available to the SA Government through a Whole 
of Government contract with the ANZ Bank. 

Reimbursement means exact compensation for actual expenses incurred by an employee. 
Evidence of the expense via tax invoices/receipts must be provided by the employee. 

Regional Locations outside of the metropolitan boundary are considered regional; refer to South 
Australian Boundaries Map for details. 

SA Ambulance Service (SAAS) means the sole provider of emergency ambulance services in 
South Australia. 

State Government Number (SG Number) refers to a number required to be provided to the travel 
management company to complete travel bookings. 

Third party means a business or organisation external to SA Health that is fully or partially 
providing funds and/or activity in relation to an employee s domestic travel. For example, funding 
and organising the airfares for a SA Health employee to attend a conference domestically. 

Travel Arranger refers to nominated SA Health employees authorised to purchase travel. 
Travel Management Services Provider (TMSP) means the company contracted by the South 
Australian Government for the supply of travel management services. 

 
 
7. Associated Policy Directives / Policy Guidelines and Resources 
Benefit Schemes Policy Directive 
DPC Circular 16   Remuneration for Government Appointed Part-Time Boards and Committees 
DPC Circular 040   Air Travel 
Domestic Travel Fact Sheets 
Employee Reimbursements and Payments Policy Directive 
Fringe Benefits Tax Assessment Act 1986 (FBT Act) 
Gifts and Benefits Policy Directive 
Motor Vehicle Log Book Policy Directive 
Overseas Travel Policy Directive 
Patient Transport Policy Guideline 
Purchase Card Policy Directive 
SA Government Safe Driving Policy 
Travel Allowance Policy Directive 
Travel and FBT Policy Directive 

 

The following links are either referenced or related to this document: 
Australian Taxation Office, Fringe Benefits Tax 
Code of Ethics for the South Australian Public Sector 
Commissioner for Public Sector Employment Guideline: Gifts and Benefits 
Commissioner s Determination 3.2 
Commissioner s Standard   A Planned Workforce 
Department of Health Clinical Academics Enterprise Agreement 2009 
Department of Health, Human Resource Instrument of Delegations and Schedule of Authorisations 
DPC, Travel Management Services Contract Guide 
Emergency Management Unit 
 





























 
 

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Fleet SA Short Term Hire Authority Card 
Fringe Benefits Tax Assessment Act 1986 (FBT Act) 
Health Care Act 2008 
Oracle Assist 
Procurement and Supply Chain Management, Travel Management 
Public Sector Act 2009 
Salaried Medical Officers Enterprise Agreement 2013 
SA Government Financing Authority 
SA Health Visiting Medical Specialists Enterprise Agreement 2012 
SA Health (Health Care Act) Human Resources Manual 
State Procurement Act 2004 
Supplier Interaction and Engagement Fact Sheet 
Tax Fact Sheet 19 Documentary Evidence 
 
 
8. Document Ownership &amp; History 

Approval 
Date Version 

Who approved New /  
Revised Version Reason for Change 

20/03/2019 V2.1 Executive Director, Procurement and Supply Chain Management 
Minor amendments for when Domestic Travel 
approval is required 

30/12/2018 V2.0 Executive Director, Procurement and Supply Chain Management 

Formally reviewed and approved with minor 
amendments. 
Transferred to current policy directive template. 

3/05/2018 V1.1 Executive Director, Procurement 
and Supply Chain Management 

No Change to Policy. Extension of review date. 

20/07/2016 V1.0 Portfolio Executive Original Portfolio Executive approved version. 
 

Document developed by:  Procurement and Supply Chain Management 
File / Objective No.: 2015-10565  |  A1362339 
Next review due:   01/12/2020 (usually 1-5 years  time)  
Policy history: Is this a new policy (V1)?  N 
 Does this policy amend or update an existing policy version?   Y 
 If so, which version? V2 
 Does this policy replace another policy with a different title?  N 
 If so, which policy (title)? 
 
ISBN No.:                              978-1-76083-134-9 
 

 














	When travelling by motor vehicle the following options are available:
	? Fleet SA Short Term Vehicle Hire
	? Car Rental
	? SA Health Fleet Pool Vehicles

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