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Access to your information from SA Dental

Privacy and your personal information

When you visit one of our clinics, we record your visit and any treatment provided. This helps to make sure that staff can communicate with each other to provide you with the best care possible.

As an agency of the Department of Health, the South Australian Dental Service complies with a set of Privacy Principles under the Code of Fair Information Practice.

This means that SA Dental Service takes all reasonable steps to make sure that any information about you:

  • is accurate and up to date
  • has only relevant details about you
  • is only provided to those people who need it to treat and care for you or have responsibilities related to your treatment and care
  • is protected from misuse and unauthorised access or disclosure to others (for example treated confidentially).

We will seek your consent before making information about you available to other health providers. However in the case of an emergency, we may provide immediate access to your dental records to ensure you receive treatment.

If you do not want information about you to be provided to others, please discuss this with the staff who are caring for you.

Accessing information

There may be times when you want to access your personal records.  There are two ways in which this usually happens.

Release of information to a third party

If for example, you see a private dentist or other health practitioner and they need to access your records to help them continue your treatment, they can ask for those records from SA Dental Service, as long as they have your written permission. The same process applies for any third party seeking access to your personal information.

Freedom of Information

There are times when you might want to access your records for your own information.

The Freedom of Information (FOI) Act generally gives you the right to access your personal records. You can request your records personally or through another person. If you believe that your records are incorrect, out of date or misleading you can ask for your records to be amended.

To find out more about making a FOI application and the fees and charges that apply, or get an application form, you can telephone:

or:

Further information

If you are concerned about how your personal information is being managed or you have difficulties in accessing your records, talk with staff at your clinic or phone the Client Relations Unit for advice on (08) 8222 9084.

You can also contact:

  • Privacy Committee of South Australia
    GPO Box 2343 Adelaide SA 5001
    Telephone: (08) 8204 8786
    Website: www.archives.sa.gov.au
  • Health and Community Services Complaints Commissioner
    PO Box 199 Rundle Mall SA 5000
    Telephone: (08) 8226 8666 or 1800 232 007
    Website:www.hcscc.sa.gov.au

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