About the IP dashboard

The Inpatient (IP) dashboard consists of 7 sections, which together enable patient flow to be monitored in all public hospital inpatient units and shows hospital inpatient bed occupancy across, two country hospitals, and the Rural and Remote Inpatient Unit at Glenside.

For more detailed information about what the tables and graphs reflect, please read the below information with the detailed glossary.

Hospital status
Streams
Daily KPI’s graphs
Internal patients in ED table
Wards servicing stream
48 hour general bed occupancy count graph
Other inpatients table

Hospital status table

This table shows a summary of the status of all inpatient beds across public hospitals.

Users can click on their chosen hospital in this table and the whole dashboard will update to show data specific to that hospital.

There are two different bed types, general and non-general. A general bed is a bed which the hospital uses to manage the general population of patients. The ‘All bed’ category is the total number of general and non-general beds. Non-general beds relate to specialist services where patients with specific conditions or who require particular services are treated. e.g. Critical Care, Mental Health.

The occupancy and capacity at a hospital level for ‘general’ and ‘all’ beds are also displayed in this table:

• General Beds WFB – number of patients that have been seen by a doctor in the Emergency Department, accepted for admission and waiting for bed.
• All Beds WFB – number of patients that have been seen by a doctor in the Emergency Department, accepted for admission and waiting for a general or specialist bed.
• Capacity is the sum of total base overnight stay and flex beds on each ward.

What happens if the program shows a hospital is at capacity?

Each hospital has processes in place to be able to continue to function safely and effectively during periods of high demand.

What happens if all the hospitals are at capacity at the same time?

Each hospital has processes in place to be able to continue to function safely and effectively during periods of high demand.

During periods of peak demand, most hospitals have the capacity to further "flex up" or open additional beds and bring in extra staff to ensure that all patients are cared for properly.

Why are these ‘flex’ beds not always available?

Flex beds are only used when the hospital is experiencing periods of high demand.  Opening flex beds requires additional staffing and resources which hospitals seek to do when normal levels of inpatient activity are exceeded.

In-patient status

Colour coding is used to indicate the status of each hospital at any given time. Each colour represents a particular status, which is consistent across all sites.

Green means that the hospital has at least 10% of their general base beds available.

Amber means that the hospital as at up to 10% of their general base beds available.

Red means that the hospital has general flex bed capacity available.

White means that the hospital currently has all of their general beds and the more routinely opened flex beds being used.

Streams table

This table shows the breakdown of current overnight stay inpatients by clinical stream, such as medical, surgical or critical care, for the selected hospital.

Patients shown against a stream are allocated against a category which relates to their current location within the hospital and the clinical unit which is responsible for the care of that patient.

This table also allows the user to view the average length of stay by current inpatients and the number of patients whose length of stay in hospital falls within specified timeframes.

Daily KPI’s graphs 

These graphs are designed to show daily performance indicators which have been deemed to be most important to the performance of a hospital.

What does ‘Discharges<= 11am’ mean?

This is a current snapshot of the percentage of patients who were discharged from hospital prior to or at 11am in the last 24 hours.

What does ‘LOS>= 10 days %’ mean?

This is a current snapshot of the percentage of current inpatients in the hospital who have been in the hospital for 10 days or more.

Internal patients in ED table 

This table shows patients currently admitted to the hospital, who are physically located in an emergency department ward and are waiting for a bed within the particular stream.

Wards servicing stream 

The current occupancy and capacity of a hospital ward is displayed in this table. It also shows how many discharges are planned for the next 24 hours, and the number of discharges from the ward which have occurred today, broken down into 2 time categories (before and after 11am).

48 hour general bed occupancy count graph 

A snapshot of the general bed occupancy of the selected hospital for the previous 48 hours is displayed in this table. A new snapshot is generated at the end of each hour. This information is set against a backdrop of the capacity threshold colours.

What do the white vertical lines on the graph mean?

The white vertical bars represent the number of inpatients occupying general beds. Users can hover their mouse over the bars to view a pop-up box displaying the number of patients.

Other inpatients table

Inpatients can be under the care of the hospital but not located in an overnight patient ward. These patients are displayed in this table and include home patients, same day patients and patients in discharge/transit lounges.